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Details
[Recipient] Could you please send me a copy of the record relating to [Message]? [Date] [Full name]
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When to use this template
This template is for asking an office or organisation for a copy of a record it holds. It is a short, polite question that names the matter the record relates to and asks for a copy to be sent to you.
What the letter contains
- It is phrased as a question, “Could you please send me a copy…”, rather than a demand.
- Message names the matter or file the record relates to, at the end of the sentence.
- Recipient is the office, registry or organisation that keeps the record.
- Date is printed under the question as the day of the request.
- Your full name closes the letter; an address given in the form is printed below it, which shows where a paper copy could be sent.
More templates in this category
Category: Official
Source · Elyaz